Checklist for Organising Events in Spain
November 30th, 2008 by nathanaelsblog3466[tags]General,,[/tags]
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The following event planning checklist checklist gives you an idea of the type of things that have to be considered when planning an event here in Spain:
Choose a location in Spain
Our most popular destinations are Barcelona, Madrid, Marbella, Seville, Valencia and Malaga. Location is a key factor in the success of your company or group event.
Set a realistic budget
Consider all the expenses that are likely to come up and get quotes from different suppliers, caterers, entertainers or whatever other contractors you will need. Be realistic about how much you can afford to spend and what the actual costs are likely to be and allow a little extra for those unforeseen circumstances.
Decide upon a type of team building activity?
A group event can be an effective means of team building amongst your company or organization. A presentation, gala event, corporate function or other team building exercise can bring out many members of the team to participate, ideal for companies that have a large number of regional offices.
Find a venue that is appropriate and affordable.
Do you want a quiet, exclusive venue or a busy, dynamic city centre hotel? Do you want to stay at a hotel near the beach so that water-sports can be within reach, prefer to be in the middle of the countryside pursuing outdoor activities or want the most up to date business technologies for an audio-visual feast?
Do not choose a banquet hall far away from the group event just because it is half the cost of one more centrally located. You may find that the management of your ideal location is willing to offer a lower rate than you expected. Also the costs of transportation to another location for your team building exercises, gala dinners or any activities that you might pursue may negate any savings made on the venue.
Before you begin to promote a group event in Spain, make sure that you have signed contracts from the venue management and all contractors who will be working on the event. If you make a promise that you can not keep, it may tarnish your organization’s image for years to come, even if it is not your fault, let alone the wasted costs involved.
Check Passport Information
Travelling to Spain is very easy. If you are a citizen of the European Union, Switzerland, Norway, Iceland, and Liechtenstein you only need your Identification Card, or a valid passport. If you are from any of the following countries: Andorra, Argentina, Australia, Bolivia, Brazil, Brunei, Bulgaria, Canada, Chile, Costa Rica, Croatia, El Salvador, United States, Guatemala, Honduras, Israel, Japan, Malaysia, Mexico, Monaco, Nicaragua, New Zealand, Panama, Paraguay, Korea, Romania, San Marino, the Holy See, Singapore, Uruguay, and Venezuela you would need a valid passport to enter Spain, where you can stay for a maximum of 90 days. If you are from any other country, according to the criteria of the EU, you must request a visa at the Spanish Consulate of your country of residence. You will also need a valid passport.
Maxine Tree is Co-founder of ‘Conference Coordinator’ who continue to organise successful conferences, meetings and events throughout Spain for groups and companies. The company website is located at www.conference-coordinator.com http://www.conference-coordinator.com .
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